Comprehensive Tools Built for
Kenyan School Operations
Explore the core modules powering academics, finance, statutory compliance, and communication across DarasaDigital.
Lipa Na M-Pesa C2B Fee Reconciliation
Zero-touch billing directly integrated with Safaricom Paybill.
Bypass manual entry and spreadsheet reconciliations. Our instant callback integration processes fee payments in real-time, matching transactions to student ledgers automatically.
Key Capability Highlights:
- Real-time Safaricom Daraja confirmation processing for instant payment detection.
- Bank-grade connection security keeping your school financial transactions fully protected.
- Duplicate payment prevention ensuring no transaction is ever posted twice.
- Automatic matching of Admission Numbers entered as M-Pesa account references.
- Unmatched Payments Queue allowing quick manual allocation if a parent makes a typo.
- Instant SMS payment receipt alerts sent directly to parents within 30 seconds.
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CBC & Continuous Assessment Suite
Fully aligned with KICD rationalized curricular standards.
Manage formative assessment tracking, KPSEA registrations, and learning area scores easily. Our module simplifies CBC grading so teachers can focus on guiding learners.
Key Capability Highlights:
- Complete CBC curriculum structure covering all rationalized Strands and Sub-strands.
- Teacher grade book logging learner progress using official KICD rubrics (EE, ME, AE, BE).
- Automated candidate registration validation checks flagging incomplete pupil records.
- Photo auto-formatting engine ensuring candidate photos meet exact Ministry submission specifications.
- Formative analytics dashboards showing learning progress and gap maps across classrooms.
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Academic Performance Analytics & Stream Benchmarking
Multi-stream trend lines, subject league tables, and automated at-risk learner diagnostics.
Transform classroom test marks and continuous CBC rubrics into powerful school-wide performance intelligence. Compare streams side-by-side, identify struggling learners before exams, and monitor subject teacher progression across terms.
Key Capability Highlights:
- Multi-stream longitudinal trend curves tracking class score progression across all examination sittings.
- Automated At-Risk Learner Diagnostic Engine identifying students needing targeted intervention.
- Subject teacher league tables and mean rating breakdowns by learning area and stream.
- Dynamic single-stream vs. whole-school comparative analysis (Best, Lowest, and Most Improved Streams).
- Dual evaluation support for Summative Percentage Exams and Formative 4-Band CBC Rubrics (EE/ME/AE/BE).
- One-click export of Headteacher and Teacher Executive Analysis PDF dossiers.
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Darasa AI Virtual School Assistant
Contextual AI copilots for termly grading, timetable generation, and smart communication.
Empower your school administration with integrated artificial intelligence. Darasa AI analyzes assessment records to suggest termly CBC ratings, drafts personalized parent updates, and resolves scheduling conflicts in seconds.
Key Capability Highlights:
- AI Termly Grade Copilot calculating mode-based summative suggestions from continuous formative assessments.
- Smart SMS announcement composer creating personalized broadcasts for attendance, fees, and school events.
- Automated conflict-resolution recommendations for complex school timetables and room allocations.
- Instant institutional document & report generator summarizing termly academic standing for BoM meetings.
- 24/7 Virtual Assistant desk answering teacher and administrator queries in real-time.
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Smart Automatic Timetable Generator
Conflict-free lesson scheduling built for primary and secondary schools.
Generate complete school master schedules without lesson clashes. The smart scheduling engine maps classrooms, streams, teacher allocations, and subjects seamlessly.
Key Capability Highlights:
- Classroom and subject mapping supporting all grade levels and specialized learning areas.
- Collision-prevention logic ensuring no teacher or room is double-booked.
- Priority scheduling placing double periods (e.g. Sciences) in optimal morning slots.
- Balanced workload distribution giving teachers an even spread of lessons throughout the week.
- Guided Study and free period supervisor allocation to keep all classes attended.
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Statutory Payroll & Staff HR Manager
Accurate tax, statutory levy, and payslip management for school staff.
Automate monthly staff payroll processing with up-to-date Kenyan statutory rate tables. Compute PAYE, NSSF, SHIF, and Affordable Housing Levy accurately without spreadsheets.
Key Capability Highlights:
- Progressive KRA PAYE tax computation using graduated tax brackets.
- Automatic SHIF deductions (2.75%) and Housing Levy (1.5%) calculations.
- Dual payroll rules applying full statutory deductions to BOM hires while handling TSC teacher allowances.
- TSC secondary allowance tax processing ensuring compliance without duplicate deductions.
- Automated digital payslip generation delivered directly via SMS or email.
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KEMIS & NEMIS Compliance Center
Ministry-ready learner data validation and export tools.
Ensure your school data matches Ministry of Education standards. Validate birth certificate numbers, parent IDs, and learner UPIs before exporting official KEMIS data sheets.
Key Capability Highlights:
- School Readiness Score showing overall data completeness for Ministry submissions.
- Learner audit table flagging missing birth certificates, parent contacts, or UPI numbers.
- In-line editing drawer to correct student records without leaving the compliance center.
- One-click export of KEMIS-compliant Excel and CSV template spreadsheets.
- Dynamic support for all school configurations from Pre-Primary to Grade 12.
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Parent Portal & SMS Communication Desk
Instant communication keeping parents informed and involved.
Bridge the gap between home and school. Send bulk SMS announcements, payment receipts, and academic reports directly to parent phones.
Key Capability Highlights:
- Automated SMS payment confirmation sent seconds after M-Pesa fee receipts.
- Parent portal access allowing parents to check fee balances and academic progress anytime.
- Bulk SMS messaging for school events, fee reminders, and urgent notices.
- Term report card release notifications with secure download links.
- Multi-parent contact support ensuring both guardians receive important updates.
Module Metrics
Ready to Modernize Your School Administration?
Get full access to all 6 modules with zero commitment. Our team provides free data migration, Safaricom Paybill setup, and staff onboarding.